Landlord property management, all in one place.
Smart Approve connects properties, people, tenancies, contracts, compliance and finance in one place — so landlords and letting agents stop chasing spreadsheets and get rent paid on time.
90-day free trial · No card required · UK-built
Monthly rent collected
£12,450
8
Properties
7
Tenancies
3
Tasks
Onboarding: Maple House
80%One connected view of your portfolio
Smart Approve keeps every property, tenancy and contract in a single, organised place — built around UK tenancy law and landlord workflows.
UK tenancy research built in
ASTs, deposit protection, Right to Rent, Section 21 and gas/EPC/EICR compliance tracked for you.
Made for landlords and agents
From a single rental flat to a multi-branch letting agency — roles, branches and data scope scale with you.
MTD-ready finance
Tax-year summaries aligned to 6 April, deductible categories and VAT tracking.
Your whole portfolio at a glance
Properties, occupancy, compliance, tenancies, outstanding actions, financials and documents — one connected workspace, not a pile of spreadsheets.
Good morning, Sarah
Portfolio Overview
Properties
8
7 occupied
Occupancy
87%
+4% vs last mo
Compliance
92%
1 expiring
Monthly Rent
£12,450
On track
Properties
8 totalMaple House
residential · 1 tenancy
£1,450
Birch Cottage
residential · 1 tenancy
£950
Oak Apartments
commercial · 3 tenancies
£3,200
Willow Studio
residential · 0 tenancies
—
Cedar Mews
residential · 1 tenancy
£1,150
The Granary
commercial · 2 tenancies
£2,100
Outstanding actions
4 openSign tenancy — Oak Apartments Unit 2
Due Today
EICR expires — Maple House
Due 12 days
Rent overdue — Birch Cottage
Due 5 days late
Right to Rent check — Cedar Mews
Due 3 days
Recent documents
Financials
The real Smart Approve dashboard — properties, compliance, tenancies, actions, financials and documents in one view.
One property links to everything
The connected data model is our strongest differentiator. Property → Landlord → Tenancy → Tenant → Documents → Compliance → Tasks — every relationship live and click-through.
Maple House
12 Oak Lane, Brighton BN1 4AB
Greenleaf Holdings Ltd
landlord@greenleaf.co.uk
AST · 24-month term
Started 1 Mar 2026 · £1,450/mo
James Whitfield
james.whitfield@email.com
8 files
AST, EPC, EICR, deposit cert
92% compliant
EICR expires in 12 days
2 open
Renew EICR · Right to Rent recheck
Maple House
OccupiedResidential12 Oak Lane, Brighton, BN1 4AB
Landlord
Greenleaf Holdings Ltd
landlord@greenleaf.co.uk
Tenancy
Assured Shorthold Tenancy · 24-month term
Start
1 Mar 2026
End
28 Feb 2028
Rent
£1,450/mo
Deposit
£1,725
Tenant
James Whitfield
james.whitfield@email.com · 07700 900123
Documents
Compliance
Tasks
Renew EICR certificate
Due in 12 days
Right to Rent recheck
Due in 3 days
A real property record in Smart Approve — every relationship click-through, nothing lives in a spreadsheet.
How it works
One connected flow: Property → People → Tenancy → Documents → Compliance → Finance.
Properties
Add your portfolio — ownership, occupancy, documents and key dates in one place.
People
Tenant profiles, references and guarantors, with full onboarding history.
Tenancy
Draft, review, approve and digitally sign contracts with a full audit trail.
Documents
Every agreement, certificate and evidence pack stored and dispute-ready.
Compliance
Gas, EPC, EICR and Right to Rent tracked with automated expiry alerts.
Finance
Rent, expenses, profitability and MTD-ready tax summaries — live per property.
Solve the problems slowing you down
Every feature exists to fix a real headache in running a property portfolio.
Rent chasing and arrears slip through the cracks
LiveSmart Approve Automatic rent schedules, reminders and real-time arrears visibility.
Compliance certificates expire without warning
LiveSmart Approve Gas, EPC and EICR tracked on a RAG board with automated expiry alerts.
Contracts stuck in email chains
LiveSmart Approve Generate, review, approve and digitally sign tenancy agreements with an audit trail.
Deposit disputes with no evidence
LiveSmart Approve Check-in vs check-out evidence packs — photos, video and a timeline, downloadable.
Finance lives across spreadsheets
LiveSmart Approve Income, expenses, profitability and MTD-ready tax summaries per property.
Tenants ring you for everything
LiveSmart Approve Tenant, landlord and guarantor self-service portals plus a WhatsApp assistant.
Scaling across regions needs local rules
Coming soonSmart Approve Jurisdiction-aware modules — UK live today, Europe and US on the roadmap.
Structured deposit dispute
Every tenancy builds a dispute-ready evidence pack — check-in vs check-out comparison, photos, video and a full timeline. Download the lot in one click when you need it.
Check-in vs check-out
Side-by-side comparison with flagged changes.
Photos & video
Timestamped evidence captured in one place.
Dispute-ready
Auditable timeline you can hand to a deposit scheme.
Downloadable
Export a complete pack in one click.
Plans that grow with your portfolio
Every plan starts with a 90-day free trial. No card required. Cancel anytime.
Solo
For individual landlords managing a small portfolio.
- Up to 5 properties · 1 user
- Properties, tenants & contracts
- Ask Smart Approve AI assistant
- WhatsApp tenant assistant
- Finance & compliance modules
- Email support
Professional
For growing portfolios that need automation.
- Up to 25 properties · 5 users
- Everything in Solo
- Automated rent reminders & invoices
- Calendar & customer portals
- Evidence packs & deposit tracking
- Priority email support
Agency
For letting agencies with multiple staff.
- Up to 150 properties · 15 users
- Everything in Professional
- Branches, teams & roles
- Permissions & data-scope inheritance
- Enquiry inbox with SLAs
- HubSpot, Gmail & Sheets sync
Business
For multi-branch enterprises at scale.
- Unlimited properties & users
- Everything in Agency
- Multi-branch governance
- QA, Security & Risks labs
- API access
- Dedicated support
Need a bespoke plan or on-premise deployment? Talk to our team
Integrates with the tools you already use
Smart Approve connects your payments, accounting, CRM and comms — so data flows automatically.
Stripe
Card & Direct Debit rent collection
HubSpot
CRM sign-up & deal sync
Gmail
Automated rent & compliance emails
Google Sheets
Invoice logging & exports
Microsoft 365
Outlook email & Excel exports
Xero
Accounting & bookkeeping sync
QuickBooks
Financial reporting & invoicing
Sage
UK accounting & VAT submissions
Start your 90-day free trial
Get full access to the Smart Approve Property Platform. No payment required to start.